Editor

In this Editor user guide you’ll find links to the editor key tasks in Editorial Manager (EM), many of which also include a short video.

Editor Guide to Editorial Manager

Author

Corresponding authors and confirmed co-authors can view the submission status by logging into the author main menu. Select any active folder to view the details for those submissions.

How can I track the status of my submitted article?

This video provides an overview of the Article Transfer Service, and how it is used in Editorial Manager from the editor’s perspective.


Video Guide: Article Transfer Service (ATS) editor overview

Journals in EM are able to customize the status terms displayed to authors. The default status terms are listed in this article.

What does the status of my submission mean in Editorial Manager?

Authors who agree to transfer their submission to another journal must then log into the new journal to complete the submission process, as the new journal could have different requirements. 


How does the Article Transfer Service work for authors?

You can track your accepted article using Elsevier’s Article Tracking service. It’s the quickest and easiest way to track your article's progress through the publication process. You can also view bibliographic...

How can I track my accepted article?

The average review times for most journals are found on the 'Journal Insights' link from the journal homepage.


When can I expect a decision from the Editor?



 
About Transfer Your Manuscript

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	What is Transfer Your Manuscript?

	
	Transfer Your Manuscript is an Elsevier service that helps authors identify the next most appropriate...

How can I transfer my rejected manuscript using Transfer Your Manuscript?

Editors can submit a decision on any of their assigned submissions by selecting Submit Editor's Decision and Comments in the Action links. Submissions waiting for decision can be found under Required Reviews Complete.

How do I make a decision in Editorial Manager?

Reviewer

A number of videos for EM Editors are presented in multiple languages.

Editorial Manager Video Guides

Reviewers are asked when completing each review, whether they will allow their comments and/or contact details to be passed to the editors of another journal if the submission is transferred.


How does the Article Transfer Service work for reviewers?

Editors with permission can select 'History' for any submission. The status history shows each time the status term changed for the submission, while the correspondence history includes every email sent to anyone about this submission.


How can an Editor view a submission's history?

Decisions can be undone or Rescinded for a short time, until some other action moves the submission forward in the workflow. This permission is often given only to the highest editor in a journal.


How does an Editor change a Decision in Editorial Manager?

Watch the short video to see how to add funding information when submitting in Editorial Manager.Find out if Elsevier has an agreement with your Institution or funding body by visiting:The open access...

How can I indicate funding I received if I want to publish open access?

Editors with appropriate permission can select 'Initiate Discussion' or 'Discussions': if already initiated, to invite other editors to participate in an informal discussion.

How do I use the Editor Discussion Forum feature in Editorial Manager?

Editors with appropriate permission can use the Proxy links next to a person's name to act on behalf of other users. This proxy activity is tracked and displayed in history.


How can an Editor act on behalf of other users in Editorial Manager?

EM provides a Duplicate Submission Report comparing the author list, title, and abstract across previous submissions in the journal. A numerical Duplicate Score shows the highest calculated match and displays red when over a configured value.


How can Editorial Manager help prevent Duplicate Submissions?

After final decision, you can contact the journal to contest the decision by selecting 'My Completed Submissions' and selecting 'Send Email' next to the submission.


Can I contest the Editor's decision?

Before any editor is assigned to a new or revised submission, the option 'Submit Early Decision' action combines editor assignment and submitting a decision on behalf of the assigned editor.


How do I submit an Early Decision in Editorial Manager?

OA administrator

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How to contact us on Journal Article Publishing

Editors can user 'Linked Submission Groups' to define, view, and track related submissions. Editors assigned to one submission the group can view the entire group.


How can an Editor manage groups of linked submissions?

Editors with an appropriate permissions can update a user profile via Search People from the main menu. Select a name in the search results to edit the user's People Details.


How can an Editor manage user records in Editorial Manager?

If enabled for the journal, reviewers can upload file attachments with their review. Editors can upload and manage attachments from the Details page and from the Decision form.


How can I attach files to reviews or decisions?

This video covers how to make a decision as an editor after reviewers have submitted their recommendations and comments in Editorial Manager.


Video Guide: Making a decision in Editorial Manager

Depending on the journal workflow, Editors may be prompted to draft and/or send the letter as soon as they submit their decision. Otherwise, Editors can select 'All Submissions with Editor Decision' and then 'Notify Author'.


How do I draft and send an Author Decision Letter in Editorial Manager?

Editors make their decision based on their own review of your article and the feedback of the reviewers. The reasons for rejection should be stated in the decision letter.


Why was my article not accepted?

Select 'Submit Editor Decision and Comments'. Decision terms may be customized by the journal but usually begin with 'Reject and Offer Transfers'.


How do Editors reject an Editorial Manager submission and offer transfer to another journal (ATS)?

This video provides an overview of the Automated Quick Transmittal (AQT) workflow, and how it is used in Editorial Manager from the editor's perspective.


Video Guide: Automated Quick Transmittal (AQT) editor overview

Editors invited to discuss a submission can select 'Submissions with Active Discussions' from the main menu, and then select 'Discussion' for the relevant submission.


How do I participate in a discussion forum to which I was invited?

The Learning, Content and Development team deliver webinars on Editorial Manager system updates, new features and areas of learning.Forthcoming Editor WebinarsWebinar topicTarget audienceDateTimeRegistration...

Editor Webinar Series – Learning, Content and Development

Article Transfer Service allows journals to offer the author a chance to transfer their submission to a more suitable journal. The transfer will include any completed reviews and could include reviewer names, if the original reviewers have given permission.

What is the Article Transfer Service (ATS)?





If enabled for your journal, you can select decision phrases on the decision form. The phrases you select will appear along with reviewer comments within the decision letter.






How can I use Decision Phrases in Editorial Manager?


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language.

If you are unable...

Video Guide: Identifying fake acceptance letters

To report slowness when using Editorial Manager, please follow the quick performance check steps in this form, and once complete, send it to us as an attachment.

What can I do if I'm experiencing slowness in Editorial Manager?

Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also change...

Video Guide: Editorial Manager feature highlights

Automated Quick Transmittal is an optional workflow where an editor who sends an accept decision letter is prompted to confirm the production details. The submission is then automatically sent to production.


How do Editors send accepted submissions to Production using Automated Quick Transmittal in Editorial Manager?

This video provides a brief overview on how to make reviewer or editor attachments available to the author with the decision email from Editorial Manager.Prefer reading? View the related article here.For...

Video Guide: How to make reviewer and editor files available to the author in Editorial Manager

This video demonstrates how editors with appropriate permissions can undo or rescind a decision in Editorial Manager.Prefer reading? View the related article here.For more editor training content please...

Video Guide: How can I change a decision on a submission as an editor in Editorial Manager?

 Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Embargo steps for editors while making a decision in Editorial Manager


 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language.
If you are...

Video Guide: Article Transfer Service (ATS) author overview

Please note: You may also change the quality of the resolution via the gear icon.As part of ongoing efforts to improve the user experience at every interaction, we are now sending e-mail in HTML format...

Video Guide: Rich Text (HTML) letters in Editorial Manager


 

Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Setting an “Accept” final disposition in Editorial Manager

The Editor Performance Report shows statics for a single editor's activity during a selected time period. It can be found from the Editor Main Menu under Reports – Summary and Annual reports.


How do I run the Editor Performance Report in Editorial Manager?

When your manuscript is accepted for publication, the corresponding author receives the proofs of your manuscript. Once the corresponding author approves these, your article is compiled into an issue of...

What happens after my manuscript is accepted?

Editors with permission to manage Automated Author Reminders can begin by selecting 'Send Reminders Letters' from the main menu, then 'Automated Author Reminder Report'. 


How can I manage Automated Author Reminders in Editorial Manager?

Discover our step-by-step guide for publishing in an Elsevier journal

Decision

For further assistance: