Editor

In this Editor user guide you’ll find links to the editor key tasks in Editorial Manager (EM), many of which also include a short video.

Editor Guide to Editorial Manager

Author

Reference manager applications are commonly used by authors to prepare the references in their submission; they may leave codes in the manuscript file that interfere with the PDF builder.


How do I remove reference manager field codes?

Such statements are required by most journals from each listed author, and many journals have a form to be completed or a specific format to follow. Check the journal's Guide for Authors before beginning submission.


What are Conflict of Interest Statements, Funding Source Declarations, Author Agreements/Declarations and Permission Notes?

The co-authors are contacted and asked to confirm their contribution to the submission, and will be requested to register for the journal during this process.

What is Editorial Manager Co-Author verification?

Authors can be invited based on a Proposal that is initiated by an Editor. Look for the Proposals tab at the top of your Editor Menu.


How do I invite authors to submit in Editorial Manager?

 Mendeley Data is an open, free-to-use research data repository, which enables researchers to make their research data publicly available. There are currently different methods for authors to submit data...

How can I submit my research dataset along with an Elsevier article?

Reviewer

A number of videos for EM Editors are presented in multiple languages.

Editorial Manager Video Guides

Select 'Submit New Manuscript' on the author main menu when you ready to begin the submission process. If you been invited to submit, select 'My New Invitations' or 'My Accepted Invitations' at the top of the menu. 

How do I submit a manuscript in Editorial Manager?

For the journal's specific requirements for a cover letter, please consult the Guide for Authors by selecting 'Instructions for Authors' in the top navigation bar.

What should be included in a cover letter?

What does a journal moving to open access mean to authors?Anyone submitting to the journal on or after the changeover date will be expected to cover the cost of the Article Publishing Charge (APC) to publish...

Hybrid journal moving to open access

In a Direct to Editor workflow the 'New Direct to Editor Submissions' folder allows the Receiving Editor to decide whether to handle the submission, redirect to another editor, or send it back to the author.


How do I handle new Direct to Editor assignments in Editorial Manager?

By submitting your research data with your article, you increase transparency and confidence in your findings. Several studies have shown that articles with associated data is available receive more citations.

The...

What are the benefits of submitting research data with an article?

Follow the journal's Guide for Authors and the resources on the Elsevier Author Hub to prepare your submission files. This guide details some general guidelines and technical requirements for files to be uploaded in Editorial Manager.


How do I prepare my files for submission in Editorial Manager?

Watch the following short videos to see how to download and complete the LaTeX template and how to submit a LaTeX file in Editorial Manager.Frequently Asked Questions:How to identify and fix errors from...

How to submit a LaTeX File in Editorial Manager?

Journal specific submission requirements can be found in the journal's guide for authors. For accepted articles, Elsevier will apply the journal style as long as the author has provided complete and correct details for each reference.


How should I prepare the references in my manuscript?

If you have permission, the 'Unassign editor' link on a submission allows you to replace an editor and/or remove an editor from the submission.


How can I unassign or reassign Editors in Editorial Manager?

This animated video provides a brief explanation of the various editorial statuses your submission may progress through in Editorial Manager.


Video Guide: Submission status explainer

 Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Preparing to submit your revision in Editorial Manager

Your submissions to the journal appear on your Author Main Menu, grouped in folders based on the current status.


How can I find the manuscript I submitted for an Elsevier journal?

In order to hide author identity from reviewers in double-anonymized review, authors must remove all identifying details from the manuscript file, and place them in a separate file that will not be shared with reviewers.


What are the requirements for double-anonymized peer review?

If enabled for the journal, look for the submission step Review Preferences. You will usually be asked to provide the full name, email address, and country of each suggested reviewer.


How can I suggest or oppose reviewers for my submission?

 
 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Proposal Menu overview

After you have completed the submission steps and built the PDF, select 'New/Revised Submissions Waiting for Author Approval'. Select 'View Submission' to check the PDF, then 'Approve Submission' to send your submission to the journal.

How can I approve my submission?

For outstanding revisions, authors can select 'Decline to revise' in order to withdraw a submission. Otherwise the author must contact the journal directly to withdraw the submission prior to decision.

How can I withdraw my manuscript in Editorial Manager?

Author Contributor Roles can be selected for each co-author during the EM submission process, according to the Contributor Roles Taxonomy (CRediT).


How do I enter author contributor roles (CRediT) in Editorial Manager?

After locating the submission within EM, select the 'Send Email' link. Any correspondence sent via EM will be part of the history of your submission.

How do I send an email about my submission?

Based on the institution and funder details you provide during submission; you are offered tailored publishing options and a personalized article publishing charge for Gold open access.

What are the new publishing options in Editorial Manager?

Highlights are a short collection of three to five bullet points that provide a quick textual overview of the article. Many journals request articles to upload Highlights as a separate file during submission.

How do I include Highlights with my manuscript?

This video provides a brief overview on how editors can “Assign to Myself” when they receive manuscripts in their "Direct-to-Editor New Submissions" folder in Editorial Manager.


Video Guide: Using the “Assign to Myself” option in Editorial Manager

After submission, Authors can only make changes when the submission is sent back to them, or when the editors make a revise decision. Authors can select 'Send Email' to contact the journal about urgent changes at other times.

How do I make changes after I have submitted an article?

This video provides an overview of the author submission process in Editorial Manager. Please note that the steps may vary depending on journal configuration and the type of article being submitted.


Video Guide: Author submission process overview

Video Guide: Co-Author Verification in Editorial Manager - FAQs

This video provides an overview on how to invite candidate authors to an existing proposal in Editorial Manager.


Video Guide: Inviting authors to a proposal in Editorial Manager

The action link 'Assign Editor' appears when you have permission, and the status of the submission allows an editor to be assigned. 


How can I assign an Editor in Editorial Manager?

If a journal requires a template for manuscript preparation, for example in LaTeX, it will be linked from the journal's Guide for Authors.


Is there a template available for my manuscript file?

Prior to any editor assignment, an editor can select 'Send Back to Author' and list the changes that need to be made before the submission can enter the journal workflow.


How do I send a submission back to the author in Editorial Manager?

If a paper is Sent Back to Author you may be requested to include a Response to Technical Check. If so, prepare a file that responds to the queries that were sent to you, and upload this when you Edit your submission.


How do I submit a Response to Technical Check?

The corresponding author can be changed during the submission or revision process, and the new corresponding author will be required to complete the submission process. For changes at any other time, contact the journal directly.

How can I change the Corresponding Author of my manuscript in Editorial Manager?

Editors with appropriate permission can select 'Initiate Discussion' or 'Discussions': if already initiated, to invite other editors to participate in an informal discussion.

How do I use the Editor Discussion Forum feature in Editorial Manager?

OA administrator

To help answer you faster, we may ask you to provide the following:Screenshots and the specific address of the website you have questions aboutReference number (e.g. 230101-123456) available if you have...

How to contact us on Journal Article Publishing



 
Please note: You may also change the quality of the resolution via the gear icon.

This video will give you an introduction to the Editorial Manager (EM) system layout, as well as guide you through...

Video Guide: Editorial Manager editor training – English


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Co-Author verification in Editorial Manager

This video provides an overview on how to initiate a proposal in Editorial Manager.


Video Guide: Initiating a proposal in Editorial Manager

If a journal has a submission checklist, it can be found in the Guide for Authors.

Is there a submission checklist I can use?

Authors select the "Correspondence" link for any submission; Reviewers and Editors select the 'History' link,. Users may also see all their own sent and received correspondence via the 'Update My Information' link.


How can I view past correspondence in Editorial Manager?

Editors can select 'Edit submission' to make changes to submission's metadata and/or files. The editor must then approve the PDF, or send it back to the author for approval.

How do Editors edit a submission in Editorial Manager?

Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also change...

Video Guide: Submitting a LaTeX file in Editorial Manager

This video provides instructions on how to use the Declaration Tool when submitting a manuscript in Editorial Manager. Elsevier's Declaration Tool quickly and easily helps authors create a comprehensive statement which is based on the ICMJE declaration standards. This statement can be uploaded as a Word document alongside your manuscript, and will appear in your published article.


Video Guide: Using the Declaration Tool in Editorial Manager


 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Adding co-authors to your submission in Editorial Manager

This guide details some scenarios and resolutions to LaTeX errors in the built PDF in EM.


How to identify and fix errors from Latex error codes in the built PDF?

What is a co-submission?As an author, you are encouraged to publish a description of your research data, methods, or protocols related to your regular article as a co-submission article in Data in Brief or...

Co-submission to Data in Brief and MethodsX


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language.

If you are unable...

Video Guide: Using the “Track your submission” service

Video Guide: How to download and complete the LaTeX template

To report slowness when using Editorial Manager, please follow the quick performance check steps in this form, and once complete, send it to us as an attachment.

What can I do if I'm experiencing slowness in Editorial Manager?





Transcript

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	Frequently Asked Questions for Authors

	
	Q: What should I do if a reference is “not validated”?

	A: This can occur when the reference...

Reference checking in Editorial Manager


Este vídeo ofrece un resumen de las principales tareas que realizará un editor en Editorial Manager. Esto incluye el inicio de sesión, la comprensión del menú principal del editor, la distribución de...

Video Guide: Editorial Manager Editor Training – Spanish

Please Note: For Submission Fee related issues, please contact us via Chat - just enter your details on the chat form to start a session with one of our representatives. We appreciate you providing us...

How do I pay for my Submission Fee charge?

Video Guide: How to withdraw or remove a submission as an author in Editorial Manager

   
 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may...

Video Guide: Five essential submission tips for authors

Requirements for artwork, media, and other supplementary material differ between journals. Check the Guide for Authors for specifics. Elsevier’s general Artwork and Media instructions are linked here.

What are the requirements for my supplementary material?

For any submission, click 'Solicit Commentary' so send invitations to potential authors to submit a response to the original submission.

How do I use the 'Solicit Commentary' function to invite an author to respond to another submission?

Files can be uploaded on the Attach Files page, using Browse or Drag and Drop. Each file needs to have a Type selected from a list defined by the journal, and may require additional details.


How do I upload and organize my submission files in Editorial Manager?

Authors are encouraged to submit videos with their article, following the guidelines stated in the journal's Guide for Authors. The preferred format for online publication is mp4.


How do I include a video with my submission?

You can link or unlink your ORCID profile from your EM account by selecting Update My Information in EM. ORCID also allows you to unlink the connection from your ORCID profile.


How do I link or unlink my ORCID to my profile?

The most common file upload problems are duplicate filenames or other naming problems, very large file sizes, or password protection.


What should I do if my file upload fails?

After submitting your manuscript, your research data (as well as the rest of your submission) is unavailable to edit, until it's returned to you for revisions. At this point you'll be able to edit your...

Can I make changes to my dataset after submitting or publication?

Editors invited to discuss a submission can select 'Submissions with Active Discussions' from the main menu, and then select 'Discussion' for the relevant submission.


How do I participate in a discussion forum to which I was invited?

Submission flags appear next to the title or manuscript number in most views. Click on any flag to open a popup where you can add and remove flags if you have permission.

How can an Editor use Submission Flags in Editorial Manager?

We are committed to making every publishing experience with us as smooth and positive as possible. For some open access journals, we will start capturing the required billing information for the Article...

What are the new billing details requested in Editorial Manager?

We strive to support the most recent versions of Google Chrome, Microsoft Internet Explorer, and Mozilla Firefox on Windows, and Apple Safari.


Which browsers work best with Editorial Manager?

The Technical Check workflow for New/Revised submissions allows the journal office to perform a formal screening step before editor assignment.


How do journals use Technical Check to screen submissions in Editorial Manager?


这个培训视频将为您解说与示范，一般编辑在Editorial Manager投审稿系统中，所需要完成的编辑任务。包含登入系统、了解编辑的主页、分配稿件、处理新稿件、管理稿件审查的流程、以及提交您的编辑决定。

请访问在支持中心的  Editorial Manager (EM）编辑使用指南，它可以协助您完成在EM系统中，您所需要完成的编辑任务。
 

We want to hear from you....

Video Guide: Editorial Manager editor training –Mandarin

Journals that allow or require submission in languages other than English will list that on the home page, and the Guide for Authors.

In which languages can I submit my manuscript?


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on please click on the gear icon at the bottom of the video player and select your preferred language.

If you are unable...

Video Guide: Identifying duplicate submissions in Editorial Manager

Editors with permission to manage Automated Author Reminders can begin by selecting 'Send Reminders Letters' from the main menu, then 'Automated Author Reminder Report'. 


How can I manage Automated Author Reminders in Editorial Manager?


  
Cette vidéo donne un aperçu des principales tâches qu'un rédacteur doit accomplir dans le Editorial Manager. Il s'agit notamment de se connecter, de comprendre le menu principal de l'éditeur, de distribuer...

Video Guide: Editorial Manager editor training – French

For some journals, the EM PDF builder will place a numbered line in the right margin. In some circumstances, this numbering could overlap with the text or have other formatting issues.


What can I do if line numbering displays incorrectly in my submission PDF?

During your submission in Editorial Manager under the section Publishing Options, you may encounter journals that require a Submission Fee charge, before you are able to successfully submit your manuscript. We recommend to always verify the Guide for Authors of the journal before submitting. 

Can I have a waiver or discount for my Submission Fee charge?

For new submissions, an Editor Assignment Chain Template can be used to assign multiple editors in a sequence based on their roles. Later, the editors will make decisions in the reverse order. 


How can multiple editors be assigned in a single Chain in Editorial Manager?

If you were assigned to a submission and then assigned a subordinate editor, these are found on your main menu under 'Subordinate Editor's Pending Assignments'.


How can I view submissions I assigned to other Editors in Editorial Manager?

The AQC tool analyzes figure files uploaded by the author and provides a report on the suitability for publication. 


What is the Artwork Quality Check (AQC)?

Video Guide: Contacting the journal about your submission in Editorial Manager

Editors can block any editor from seen a submission using the  'Blind Editors' action. Blocked Editors cannot see the submission on their menu, in search results or when viewing user history.


How can an Editor be blocked from seeing a certain submission?


Elsevier’s Article Transfer Service (ATS) allows editors to suggest more suitable journals for rejected papers. If the author agrees, the submission files are transferred to the Receiver Journal. If configured...

How do Editors identify if the submission has been transferred from another publication?

Automated Author Reminders send a daily batch of reminder emails based on defined parameters. These are usually managed by a single person for each journal to avoid conflicting or duplicate reminders.


How are Automated Author Reminders sent from Editorial Manager?

Video Guide: Editorial Manager feature highlights

Editors can find links to Search Submissions and Search People at the top of their main menu, as well as in the 'Go To' drop down in the top navigation bar.


How can an Editor search for submissions or people?

What is a Submission Fee charge?

Integrating ORCID with your EM account will reduce the change of duplicate accounts and mistaken identity. For many journals it will allow you to use ORCID to sign into EM.


Why should I integrate my Editorial Manager account with ORCiD?

During your submission in Editorial Manager under the section Publishing Options, you may encounter journals that require a Submission Fee charge, before you are able to successfully submit your manuscript. We recommend to always verify the Guide for Authors of the journal before submitting.

What is the difference between submission fee charge and Article Publishing Charge (APC)?

Journals may define a special file type, so that these files will be handled properly.


Can I use Mol files and InChI keys in my submission?

Submission Fee is a requirement presented by the journal, and Authors must comply with their request to successfully submit to the chosen journals. You can always use our Journal Finder Search to indicate...

What are my options if I am unable to pay for my Submission Fee charge?





Transcript
 

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Video Guide: Uploading submission files in Editorial Manager

Will my Submission Fee charge be refunded to me if my paper has been rejected?

Depending on your location we offer Visa, Mastercard, American Express, JCB, UnionPay, Alipay and WeChat. You will be able to view the options available to you at the end of the page, during your payment...

What are the payments methods available for Submission Fee charge in Editorial Manager?

Video Guide: Manuscript submission with Xtract in Editorial Manager

Go to the Send Reminder Letters link on your Editor menu, and look for Invited Author Reminder Reports.


How can I send reminders to invited authors?

How do I receive my tax refund for my submission fee charge?

Will I receive a confirmation of payment for my Submission Fee charge?

While submitting your research data, if you face any error, it’s highly recommended to clear the cache and cookies of your browser. You can also try different browsers as the error might be due to browser...

What can I do if I encounter issues submitting my research data with my article?

Discover our step-by-step guide for publishing in an Elsevier journal

Submission

For further assistance: