Editor

In this Editor user guide you’ll find links to the editor key tasks in Editorial Manager (EM), many of which also include a short video.

Editor Guide to Editorial Manager

Author

The co-authors are contacted and asked to confirm their contribution to the submission, and will be requested to register for the journal during this process.

What is Editorial Manager Co-Author verification?

Follow the journal's Guide for Authors and the resources on the Elsevier Author Hub to prepare your submission files. This guide details some general guidelines and technical requirements for files to be uploaded in Editorial Manager.


How do I prepare my files for submission in Editorial Manager?

If you have permission, the 'Unassign editor' link on a submission allows you to replace an editor and/or remove an editor from the submission.


How can I unassign or reassign Editors in Editorial Manager?

In a Direct to Editor workflow the 'New Direct to Editor Submissions' folder allows the Receiving Editor to decide whether to handle the submission, redirect to another editor, or send it back to the author.


How do I handle new Direct to Editor assignments in Editorial Manager?

Reviewer

A number of videos for EM Editors are presented in multiple languages.

Editorial Manager Video Guides

Watch the following short videos to see how to download and complete the LaTeX template and how to submit a LaTeX file in Editorial Manager.Frequently Asked Questions:How to identify and fix errors from...

How to submit a LaTeX File in Editorial Manager?

Based on the institution and funder details you provide during submission; you are offered tailored publishing options and a personalized article publishing charge for Gold open access.

What are the new publishing options in Editorial Manager?

 Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Preparing to submit your revision in Editorial Manager

Author Contributor Roles can be selected for each co-author during the EM submission process, according to the Contributor Roles Taxonomy (CRediT).


How do I enter author contributor roles (CRediT) in Editorial Manager?

 
 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Proposal Menu overview

The action link 'Assign Editor' appears when you have permission, and the status of the submission allows an editor to be assigned. 


How can I assign an Editor in Editorial Manager?

OA administrator

To help answer you faster, we may ask you to provide the following:Screenshots and the specific address of the website you have questions aboutReference number (e.g. 230101-123456) available if you have...

How to contact us on Journal Article Publishing

Video Guide: Co-Author Verification in Editorial Manager - FAQs

This animated video provides a brief explanation of the various editorial statuses your submission may progress through in Editorial Manager.


Video Guide: Submission status explainer

This video provides an overview on how to invite candidate authors to an existing proposal in Editorial Manager.


Video Guide: Inviting authors to a proposal in Editorial Manager

This video provides a brief overview on how editors can “Assign to Myself” when they receive manuscripts in their "Direct-to-Editor New Submissions" folder in Editorial Manager.


Video Guide: Using the “Assign to Myself” option in Editorial Manager

This video provides an overview on how to initiate a proposal in Editorial Manager.


Video Guide: Initiating a proposal in Editorial Manager

Authors select the "Correspondence" link for any submission; Reviewers and Editors select the 'History' link,. Users may also see all their own sent and received correspondence via the 'Update My Information' link.


How can I view past correspondence in Editorial Manager?

This guide details some scenarios and resolutions to LaTeX errors in the built PDF in EM.


How to identify and fix errors from Latex error codes in the built PDF?


 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: How to download and complete the LaTeX template

This video provides instructions on how to use the Declaration Tool when submitting a manuscript in Editorial Manager. Elsevier's Declaration Tool quickly and easily helps authors create a comprehensive statement which is based on the ICMJE declaration standards. This statement can be uploaded as a Word document alongside your manuscript, and will appear in your published article.


Video Guide: Using the Declaration Tool in Editorial Manager

Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also change...

Video Guide: Submitting a LaTeX file in Editorial Manager

Please Note: For Submission Fee related issues, please contact us via Chat - just enter your details on the chat form to start a session with one of our representatives. We appreciate you providing us...

How do I pay for my Submission Fee charge?

What is a co-submission?As an author, you are encouraged to publish a description of your research data, methods, or protocols related to your regular article as a co-submission article in Data in Brief or...

Co-submission to Data in Brief and MethodsX

Files can be uploaded on the Attach Files page, using Browse or Drag and Drop. Each file needs to have a Type selected from a list defined by the journal, and may require additional details.


How do I upload and organize my submission files in Editorial Manager?


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language.

If you are unable...

Video Guide: Using the “Track your submission” service

Video Guide: How to withdraw or remove a submission as an author in Editorial Manager

    Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Five essential submission tips for authors

If you were assigned to a submission and then assigned a subordinate editor, these are found on your main menu under 'Subordinate Editor's Pending Assignments'.


How can I view submissions I assigned to other Editors in Editorial Manager?

You can link or unlink your ORCID profile from your EM account by selecting Update My Information in EM. ORCID also allows you to unlink the connection from your ORCID profile.


How do I link or unlink my ORCID to my profile?

We are committed to making every publishing experience with us as smooth and positive as possible. For some open access journals, we will start capturing the required billing information for the Article...

What are the new billing details requested in Editorial Manager?

For new submissions, an Editor Assignment Chain Template can be used to assign multiple editors in a sequence based on their roles. Later, the editors will make decisions in the reverse order. 


How can multiple editors be assigned in a single Chain in Editorial Manager?


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on please click on the gear icon at the bottom of the video player and select your preferred language.

If you are unable...

Video Guide: Identifying duplicate submissions in Editorial Manager

During your submission in Editorial Manager under the section Publishing Options, you may encounter journals that require a Submission Fee charge, before you are able to successfully submit your manuscript. We recommend to always verify the Guide for Authors of the journal before submitting. 

Can I have a waiver or discount for my Submission Fee charge?


  
Cette vidéo donne un aperçu des principales tâches qu'un rédacteur doit accomplir dans le Editorial Manager. Il s'agit notamment de se connecter, de comprendre le menu principal de l'éditeur, de distribuer...

Video Guide: Editorial Manager editor training – French

Editors responsible for handling incoming new and revised submissions can assign a group of submissions to the same editor in one action by using 'Batch Assign to Editor' in the New/Revised Submissions Requiring Assignment folder.


How can I assign a batch of new submissions to one Editor?

Automated Author Reminders send a daily batch of reminder emails based on defined parameters. These are usually managed by a single person for each journal to avoid conflicting or duplicate reminders.


How are Automated Author Reminders sent from Editorial Manager?

A designated 'corresponding editor' can be defined as the 'From' address and signature on emails about a submission, even when sent by a different editor. 


How does the Corresponding Editor function work?

All of an editor's assignments can be transferred to another editor as a batch. Search for the departing editor's user record, and click the 'Transfer Assignments' button.


How can I reassign multiple submissions from one editor to another in Editorial Manager?

What is a Submission Fee charge?

Submission Fee is a requirement presented by the journal, and Authors must comply with their request to successfully submit to the chosen journals. You can always use our Journal Finder Search to indicate...

What are my options if I am unable to pay for my Submission Fee charge?

Integrating ORCID with your EM account will reduce the change of duplicate accounts and mistaken identity. For many journals it will allow you to use ORCID to sign into EM.


Why should I integrate my Editorial Manager account with ORCiD?

During your submission in Editorial Manager under the section Publishing Options, you may encounter journals that require a Submission Fee charge, before you are able to successfully submit your manuscript. We recommend to always verify the Guide for Authors of the journal before submitting.

What is the difference between submission fee charge and Article Publishing Charge (APC)?


This 30-min webinar provides an overview of the various reporting options available to editors in Editorial Manager (EM) including: how to locate and run useful reports in EM and guidance on the scope...

Reporting options for editors in Editorial Manager (Oct 2022)

Will I receive a confirmation of payment for my Submission Fee charge?

Watch this short video for an overview of the stepsDisclaimer: Please note that the information on this page relates only to journals which have transitioned to the new submission experience. If you would...

Author Guide to Editorial Manager’s new submission experience

Video Guide: How to request authorship changes in Editorial Manager

Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on please click on the gear icon at the bottom of the video player and select your preferred language. You may also change...

Video Guide: How to add funding information when submitting in Editorial Manager

This document addresses frequently asked questions for authors on how to make a research article more visible and findable.

How to make your research article more visible and findable

This video provides an overview of Editorial Manager’s new submission experience.Prefer reading? View the related article here.For more editor training content please visit our Author Guide to Editorial...

Video Guide: New submission experience – An author overview

How can I correct the name or address provided to pay for my Submission Fee charge?

How long should I wait if I haven’t received my invoice from Submission Fee charge payment confirmation?

When will I receive my tax refund, or my partial Submission Fee agreed by the Journal?

How do I proceed to pay for my submission fee charge if I do not pay tax?

How do I receive my tax refund for my submission fee charge?

What can I do if a discount code error message is displayed while applying my discount code for Submission fee charge in Editorial Manager?

Depending on your location we offer Visa, Mastercard, American Express, JCB, UnionPay, Alipay and WeChat. You will be able to view the options available to you at the end of the page, during your payment...

What are the payments methods available for Submission Fee charge in Editorial Manager?

Do I have to pay for Submission Fee Charge if I am submitting a Revision?

Will my Submission Fee charge be refunded to me if my paper has been rejected?

How do I know if my chosen journal has a Submission Fee charge?

Go to the Send Reminder Letters link on your Editor menu, and look for Invited Author Reminder Reports.


How can I send reminders to invited authors?

Discover our step-by-step guide for publishing in an Elsevier journal

Assign new editor

For further assistance: