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What are the new publishing options in Editorial Manager?
Last updated on February 26, 2025Based on the institution and funder details you provide during submission; we offer tailored publishing options and a personalized article publishing charge for Gold open access when applicable.
Hint: start your institution search using your main institution name (e.g. University of Manchester) as this will return the most results from which to select the most appropriate option. If you're unable to find your specific department, then selecting your main institution is sufficient.
The benefits of showing the publishing options to authors during the submission process include:
- Provides authors an end-to-end transparent open access pricing policy.
- Authors will know from submission onward about the open access fee that they need to pay when the article is accepted for publication and go through the forms in online author communication system (OACS).
NOTE: If you are submitting to a hybrid journal, you are only indicating a preference at this point so any choice you make pre-acceptance can be changed once your article is accepted.
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During Revision, if any author information requires updating, the Publishing Options can be updated too.
If your article is accepted, you will receive an email with a link to the “Rights and Access form” where you will have one last chance to check and confirm or change the publishing option you selected at submission in Editorial Manager.
Note: If you change the original Publishing options after acceptance, you will be requested to insert all required information. This is to tailor to your applicable options.
If you have not yet submitted the manuscript via Editorial Manager, but you have selected your publishing option, and you want to change an author institution or a funder then please follow the below instructions to ensure you are presented with the most up-to-date publishing options:
- Return to the Manuscript Data step.
- Make the required change to author institute or a funder
- Click 'Build PDF for Approval' to proceed to the Elsevier Publishing Options page
- Click 'Publishing Options' to generate your Publishing Options again where you can re-select and save your preference
NOTE: If no changes are made to the author institutions or the funders then it is not possible to re-select your publishing options (even if you have not yet submitted your manuscript) at this stage. When you click on the Publishing Options, you will see the read-only version of your previous selection. You will be able to change your Publishing Option selection if the manuscript comes back to you for revision.
If you are submitting to a hybrid journal, you are only indicating a preference at this point so any choice you make pre-acceptance can be changed once your article is accepted.
For further assistance on publishing options, please contact us via the Chat button on this page, for the quickest and easiest resolution to your question.
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