Editor

In this Editor user guide you’ll find links to the editor key tasks in Editorial Manager (EM), many of which also include a short video.

Editor Guide to Editorial Manager

Reviewer

In this Reviewer user guide you’ll find links to the reviewer key tasks in Editorial Manager (EM), many of which also include a short video.Click on a main heading to reveal the associated key tasks.Show...

Reviewer Guide to Editorial Manager

Author

Corresponding authors and confirmed co-authors can view the submission status by logging into the author main menu. Select any active folder to view the details for those submissions.


How can I track the status of my submitted article?

A number of videos for EM Editors are presented in multiple languages.

Editorial Manager Video Guides

Journals in EM are able to customize the status terms displayed to authors. The default status terms are listed in this article.

What does the status of my submission mean in Editorial Manager?

The average review times for most journals are found on the 'Journal Insights' link from the journal homepage.


When can I expect a decision from the Editor?

This video provides a detailed overview of one of the reviewer search tools available to editors in Editorial Manager, "Find reviewers using Scopus".


Video Guide: Find reviewers using Scopus

From your reviewer main menu, select 'New Reviewer Invitations' if you have not yet agreed to review; or select 'Pending Assignments' then select 'Submit Recommendation' to fill out the Review Form.


How can I submit my review in Editorial Manager?

According to COPE guidelines any manuscripts received for review must be treated as confidential documents. Reviewers must not share the review or information about the review with anyone without the agreement of the editors and authors involved. This applies both during and after the publication process.


Are reviews confidential?



  
	1 minute quick tip: How can I check the status of my submission in Editorial Manager?

	
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Video Guide: Checking the status of your submission in Editorial Manager

Reviewers can accept or decline review invitation by selecting the link within the email invitation, or by logging into EM and selecting 'New Reviewer Invitations' from the reviewer main menu. Reviewers can accept or decline review invitation by selecting the link within the email invitation, or by logging into EM and selecting 'New Reviewer Invitations' from the reviewer main menu.


How do I respond to an invitation to review in Editorial Manager?

Editors can list Alternate reviewers for a submission, and optionally link them to specific invited reviewers. When a reviewer declines or is uninvited, the next valid alternate will be automatically invited.


How can I use Alternate Reviewers in Editorial Manager?

OA administrator

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How to contact us on Journal Article Publishing

Select 'Invite Reviewers' then either use 'Search My Publication' to search registered users, or select 'Find reviewers using Scopus' to view and select candidates from Scopus.


How can I search for Reviewers in Editorial Manager?

Reviewers who complete reviews in EM can see their activity history and download Reviewer certificates on Reviewer Hub.


How can I claim my reviewer certificate?

Editors with permission can select 'History' for any submission. The status history shows each time the status term changed for the submission, while the correspondence history includes every email sent to anyone about this submission.


How can an Editor view a submission's history?



 
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Video Guide: Completing a Structured Review Form





	1 minute quick tip: Submitting a review in Editorial Manager

	
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Video Guide: Submitting a review in Editorial Manager

Reviewers can find all current and completed review assignments for an EM journal on the reviewer main menu. Invitation and reminder emails usually contain a direct link.


How do I find a submission I was invited to review in Editorial Manager?

Reviewer Hub is a site where reviewers can track their review history for Elsevier's EM journals, download reviewer certificates, volunteer as a reviewer, and activate reviewer rewards.


What is Reviewer Hub?

EM provides a Duplicate Submission Report comparing the author list, title, and abstract across previous submissions in the journal. A numerical Duplicate Score shows the highest calculated match and displays red when over a configured value.


How can Editorial Manager help prevent Duplicate Submissions?

After performing any reviewer search, tick the 'Inv' or other tick boxes next to any candidates in the results. Then select 'Proceed' at the bottom to send the invitation letters.


How do I select and invite reviewer candidates in Editorial Manager?

This video demonstrates how editors with appropriate permissions can reassign submissions from one editor to another in Editorial Manager.

Video Guide: Reassigning submissions in Editorial Manager

Editors typically find new reviewers by searching published authors in the journal's field of interest. Some journals may have a "volunteer to review" link on the journal homepage.


How do I become a reviewer for an Elsevier journal?

Editors with appropriate permission can select 'Initiate Discussion' or 'Discussions': if already initiated, to invite other editors to participate in an informal discussion.


How do I use the Editor Discussion Forum feature in Editorial Manager?

Editors with permission can select 'Set Final Disposition' to withdraw a submission prior to a final decision.


How can an Editor withdraw a submission in Editorial Manager?

Editors may choose to include previously completed reviews with review invitations. Separately, reviewers may be able to view all completed reviews when they look at their own completed assignments.


Can I see other reviewer's comments?

This video provides a brief overview of the Reviewer Hub platform, as well as details on how to access/claim and download a recognized reviewer certificate, when the certificate can be claimed, as well as what to do if it cannot be retrieved.


Video Guide: Accessing and downloading Recognized Reviewer Certificates on Reviewer Hub

The Find Reviewers Using Scopus tool allows editors to identify potential reviewer candidates based on the submission keywords and metadata. The editor can select reviewer candidates to invite from this list.

Find reviewers using Scopus in Editorial Manager

Proposed Reviewers allows editors to save a list of potential reviewers from search results without inviting them. Proposed reviewers can later be invited without needing to search again.

How can I use Proposed Reviewers in Editorial Manager?



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Video Guide: Responding to reviewer invitations in Editorial Manager

In journals with this feature enabled,  editors can assign a rating number to each completed review during the decision process, and see a reviewer's average rating over time.


What are Review Ratings in Editorial Manager?

If enabled for the journal, reviewers can upload file attachments with their review. Editors can upload and manage attachments from the Details page and from the Decision form.


How can I attach files to reviews or decisions?

To view the current reviewers of a submission; select 'Invite Reviewers' from the actions in any folder. The reviewer summary screen appears with all previously invited reviewers and their current status.


How can I view and manage the pending Reviewers for a submission?

Editors can user 'Linked Submission Groups' to define, view, and track related submissions. Editors assigned to one submission the group can view the entire group.


How can an Editor manage groups of linked submissions?

The Learning, Content and Development team deliver webinars on Editorial Manager system updates, new features and areas of learning.Forthcoming Editor WebinarsWebinar titleTarget AudienceDateTimeRegistration...

Editor Webinar Series – Learning, Content and Development

  Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: How long does the peer review process take?

Elsevier journals on EM use the Similarity Check service provided by Crossref and powered by iThenticate to provide editors with a user-friendly tool to help detect plagiarism.


Editor Guide to CrossCheck plagiarism reports

Evaluate Manuscript is designed to help journal Editors efficiently assess submitted manuscripts.

What is Evaluate Manuscript? 

Select 'Update My Information' and then select 'Unavailable Dates' to enter a range of dates and a note. Editors will take this into consideration when sending invitations.


How do I let a journal know I am temporarily unavailable using Editorial Manager?

  This video explains how to withdraw or remove a submission as an author in Editorial Manager.Prefer reading? View the related article here.For more learning content please visit our Author Guide to Editorial...

Video Guide: How to view the reviewer comments on a submission in Editorial Manager

This webinar series aims to give Authors all the information they need to successfully submit a manuscript and monitor progress in Editorial Manager.Forthcoming Author WebinarsWebinar titleTarget AudienceDateTimeRegistration...

Author Webinar Series – Learning, Content and Development

Editors with an appropriate permissions can update a user profile via Search People from the main menu. Select a name in the search results to edit the user's People Details.


How can an Editor manage user records in Editorial Manager?

To report slowness when using Editorial Manager, please follow the quick performance check steps in this form, and once complete, send it to us as an attachment.


What can I do if I'm experiencing slowness in Editorial Manager?





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Video Guide: Inviting new reviewers in Editorial Manager

If you need an extension on the due date, locate the Pending Assignment on your Reviewer menu. Select 'Send Email' to send a request to the Editorial Team.


Can the due date of my review be changed?

The Learning, Content and Development team deliver webinars on Editorial Manager system updates, new features and areas of learning.Please click the links below to find more information and details of...

Webinar Series Page

Editors with appropriate permissions can send reviewer reminders by selecting 'Send Reminder Letters' on their main menu, and then selecting the desired reviewer reminder type.


How do I send email reminders to Reviewers?

EM allows for customization of reviewer anonymizing settings in the journal configuration, to control which details reviewers can and cannot see about the Authors.


What Peer Reviewer Anonymizing options are available in Editorial Manager?

Select 'View Reviews and Comments' for a submission, and then click on the reviewer's recommendation term. Depending on the status and your permissions, there may be options to 'Re-open Review' and/or 'Edit Reviewer Comments'.


How can I make changes to a completed review in Editorial Manager?




	1 minute quick tip: Making changes to your completed review in Editorial Manager

	
	For a more concise learning experiencing, view the following 1 minute quick tip video.
	
	


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Video Guide: Making changes to your completed review in Editorial Manager

Select the 'Details' link for the submission. Active reviewers are listed with a due date if one has been set, which may be editable depending on your permission.


How can I view or change a Reviewer Due Date in Editorial Manager?

This video provides an overview on how to search for reviewers in the journal's database, using the “Search My Publication” option in Editorial Manager.


Video Guide: Searching for Reviewers in Journal Database


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Evaluate Manuscript


The Interested Reviewers feature of the Find Reviewers tool displays profiles of researchers that have expressed willingness to review for the journal, but have never yet been invited.



How do I find Interested Reviewers?

This video provides an overview on how to manage author invitations in Editorial Manager, covering how editors are made aware when an invited author submits, as well as how reports may be used to send reminders and view invitation statuses.

Video Guide: Managing author invitations in Editorial Manager

To view a completed review, click on the 'View Reviews and Comments' link for the submission. Then select any recommendation term link to open the full review.


How can an Editor view completed reviews in Editorial Manager?

Video Guide: Inviting editorial advisory board members to review

Editors with appropriate permission can use the Proxy links next to a person's name to act on behalf of other users. This proxy activity is tracked and displayed in history.


How can an Editor act on behalf of other users in Editorial Manager?

This video provides an overview of how to use Alternate Reviewers in Editorial Manager.


Video Guide: Using Alternate Reviewers in Editorial Manager




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Video Guide: Initiating a discussion in Editorial Manager

Video Guide: Reviewer invitation types in Editorial Manager



Overview

 

ORCID peer review deposit feature in Editorial Manager (EM) allows researchers to share their review activity with ORCID.
 


	How will the ORCID review deposit question appear in EM?

	
	The...

ORCID Peer Review Deposit

If you have the permission, you can send editor reminders by selecting 'Send Reminder Letters' from your main menu; You can also send an ad-hoc reminder for a single submission by selecting 'Notify Editor' from any action menu.


How can I send reminders to other editors in Editorial Manager?

Select 'Invite Reviewers' to view and edit the number of required reviews for a submission. In the 'Review settings' section, the number is displayed, with a 'Change' link if you have permission. 


How can an editor update the required number of reviews for a submission in Editorial Manager?

The Editor Performance Report shows statics for a single editor's activity during a selected time period. It can be found from the Editor Main Menu under Reports – Summary and Annual reports.


How do I run the Editor Performance Report in Editorial Manager?


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Video Guide: Similarity Check in Editorial Manager

Reviewers can be manually uninvited by selecting 'Invite Reviewers' to open the reviewer summary, and then selecting 'Un-invite' or 'Un-assign' next to the reviewer name.


How do I uninvite Reviewers in Editorial Manager?

Please note: You may also change the quality of the resolution via the gear icon.As part of ongoing efforts to improve the user experience at every interaction, we are now sending e-mail in HTML format...

Video Guide: Rich Text (HTML) letters in Editorial Manager


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Video Guide: Identifying duplicate submissions in Editorial Manager

Editors invited to discuss a submission can select 'Submissions with Active Discussions' from the main menu, and then select 'Discussion' for the relevant submission.


How do I participate in a discussion forum to which I was invited?

If the option appears, select 'Asn' instead of 'Inv' in the reviewer selection step. This will immediately assign the reviewer without a chance for them to decline.


How can a reviewer be assigned without invitation in Editorial Manager?



 

 

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Video Guide: Structured Peer Review – Editor overview


  
Cette vidéo donne un aperçu des principales tâches qu'un rédacteur doit accomplir dans le Editorial Manager. Il s'agit notamment de se connecter, de comprendre le menu principal de l'éditeur, de distribuer...

Video Guide: Editorial Manager editor training – French

Video Guide: Managing a discussion in Editorial Manager

Video Guide: Blocking editors in Editorial Manager

The Assignment Status Report shows all active editor assignments and allows reminders to be sent to editors. It can be reached from the Editor Main menu under Reports – Editor Reports.


How do I run the Assignment Status Report in Editorial Manager?

Select either 'Register and Select New Reviewer' or 'Request Unregistered Reviewer', depending on journal policy.


How do I invite an Unregistered Reviewer in Editorial Manager?

This video highlights some features that will help you to enhance editorial efficiency in Editorial Manager, including color-coded signposts, review settings, and alternate reviewers.

Video Guide: Enhance editorial efficiency



 
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If you are...

Video Guide: Conflict of interest checks in "Find Reviewers"

This webinar series aims to give reviewers all the information they need to successfully submit a review in Editorial Manager.Forthcoming Reviewer WebinarsTopicTarget AudienceDateTimeRegistration LinkReviewer...

Reviewer Webinar Series – Learning, Content and Development

Please note: You may also change the quality of the resolution via the gear icon.Editorial Manager offers many benefits including enhanced submission workflows and features designed to help editors save...

Video Guide: Editorial Manager feature highlights

These emails can be scheduled to send editors a report of their current assignments. The frequency and level of detail can be customized by the journal.


How do I use Automated Editor Summary Reminders in Editorial Manager?


 

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Video Guide: Reporting in Editorial Manager - Enterprise Analytics Reporting (EAR)

This video provides an overview of the review invitation process in Editorial Manager. This includes an explanation of the review settings, the various types of reviewers in EM, and other useful features.


Video Guide: Managing the review invitation process in Editorial Manager

The Reviewer Performance Report lists reviewers and their statistics based on manuscript submitted during a selected period. It can be found from the Editor Main Menu under Reports – Summary and Annual reports.


How do I run the Journal Accountability Report in Editorial Manager?


  
  

	1 minute quick tip: Extending a review due date in Editorial Manager

	
	For a more concise learning experiencing, view the following 1 minute quick tip video.
	
	


Please note: Subtitles are...

Video Guide: Extending reviewer due dates in Editorial Manager

 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Sending reviewer reminders in Editorial Manager

Video Guide: Identity Confidence Check in Editorial Manager

Editors with permission to manage Automated Reviewer Reminders can begin by selecting 'Send Reminders Letters' from the main menu, then 'Automated Reviewer Reminder Report'. 


How can I manage Automated Reviewer Reminders in Editorial Manager?

 

 

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Video Guide - Reporting in Editorial Manager: Editor Performance Report

Video Guide: Reporting in Editorial Manager - Journal Accountability Report

Video Guide: Reporting in Editorial Manager - Assignment Status Report

When you decline a review invitation, a text field appears where you can enter a reason. You can list name, institution, and email address of other potential reviewers here.


How can I suggest other reviewers when declining an invitation?

EM can be configured to automatically uninvite reviewers so many days after the invitation, or unassign agreed reviewers so many days after the due date. 


How can reviewers be automatically uninvited or unassigned in Editorial Manager?


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If you are unable...

Video Guide: Setting suggest reviewer preferences in Editorial Manager

'Search Reviewers' can be limited by reviewer role or set to entire database. A user who has selected 'No' for 'Available as a Reviewer' will never be displayed in reviewer search results.


Why is a Registered User not found when searching for Reviewers in Editorial Manager?


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If you are...

Video Guide: Searching submissions in Editorial Manager





To reinvite a declined or uninvited reviewer, go to the Invite Reviewers screen and select the ‘Reinvite’  link for that reviewer. To reinvite previous reviews for a revision, go to Invite Reviewers and select the Reviewer Search  option ‘Select from Previous Reviewers’.






How can I Reinvite reviewers in Editorial Manager?

Suggest reviewers finds reviewers within a journal's EM database based on classification matches to the submission. Editors can save custom parameters and sort order for this search.


How can I set my Suggest Reviewer preferences in Editor Manager?

Discover our step-by-step guide for publishing in an Elsevier journal

Review

For further assistance: