Author

Reference manager applications are commonly used by authors to prepare the references in their submission; they may leave codes in the manuscript file that interfere with the PDF builder.


How do I remove reference manager field codes?

The co-authors are contacted and asked to confirm their contribution to the submission, and will be requested to register for the journal during this process.

What is Editorial Manager Co-Author verification?

Select 'Submit New Manuscript' on the author main menu when you ready to begin the submission process. If you been invited to submit, select 'My New Invitations' or 'My Accepted Invitations' at the top of the menu. 

How do I submit a manuscript in Editorial Manager?

 Mendeley Data is an open, free-to-use research data repository, which enables researchers to make their research data publicly available. There are currently different methods for authors to submit data...

How can I submit my research dataset along with an Elsevier article?

Editor

Reviewer

A number of videos for EM Editors are presented in multiple languages.

Editorial Manager Video Guides

For the journal's specific requirements for a cover letter, please consult the Guide for Authors by selecting 'Instructions for Authors' in the top navigation bar.

What should be included in a cover letter?

 Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Preparing to submit your revision in Editorial Manager

Watch the following short videos to see how to download and complete the LaTeX template and how to submit a LaTeX file in Editorial Manager.Frequently Asked Questions:How to identify and fix errors from...

How to submit a LaTeX File in Editorial Manager?

What does a journal moving to open access mean to authors?Anyone submitting to the journal on or after the changeover date will be expected to cover the cost of the Article Publishing Charge (APC) to publish...

Hybrid journal moving to open access

Journal specific submission requirements can be found in the journal's guide for authors. For accepted articles, Elsevier will apply the journal style as long as the author has provided complete and correct details for each reference.


How should I prepare the references in my manuscript?

After you have completed the submission steps and built the PDF, select 'New/Revised Submissions Waiting for Author Approval'. Select 'View Submission' to check the PDF, then 'Approve Submission' to send your submission to the journal.


How can I approve my submission?

OA administrator

To help answer you faster, we may ask you to provide the following:Screenshots and the specific address of the website you have questions aboutReference number (e.g. 230101-123456) available if you have...

How to contact us on Journal Article Publishing

If a paper is Sent Back to Author you may be requested to include a Response to Technical Check. If so, prepare a file that responds to the queries that were sent to you, and upload this when you Edit your submission.


How do I submit a Response to Technical Check?

Based on the institution and funder details you provide during submission; you are offered tailored publishing options and a personalized article publishing charge for Gold open access.

What are the new publishing options in Editorial Manager?

Highlights are a short collection of three to five bullet points that provide a quick textual overview of the article. Many journals request articles to upload Highlights as a separate file during submission.

How do I include Highlights with my manuscript?

Follow the journal's Guide for Authors and the resources on the Elsevier Author Hub to prepare your submission files. This guide details some general guidelines and technical requirements for files to be uploaded in Editorial Manager.


How do I prepare my files for submission in Editorial Manager?

Author Contributor Roles can be selected for each co-author during the EM submission process, according to the Contributor Roles Taxonomy (CRediT).


How do I enter author contributor roles (CRediT) in Editorial Manager?

 
 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Co-Author Verification in Editorial Manager - FAQs

This video provides an overview of the author submission process in Editorial Manager. Please note that the steps may vary depending on journal configuration and the type of article being submitted.


Video Guide: Author submission process overview

This animated video provides a brief explanation of the various editorial statuses your submission may progress through in Editorial Manager.


Video Guide: Submission status explainer

By submitting your research data with your article, you increase transparency and confidence in your findings. Several studies have shown that articles with associated data is available receive more citations.

The...

What are the benefits of submitting research data with an article?

This video provides a brief overview on how editors can “Assign to Myself” when they receive manuscripts in their "Direct-to-Editor New Submissions" folder in Editorial Manager.


Video Guide: Using the “Assign to Myself” option in Editorial Manager

If a journal has a submission checklist, it can be found in the Guide for Authors.

Is there a submission checklist I can use?

Video Guide: Proposal Menu overview


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Co-Author verification in Editorial Manager

This video provides an overview on how to invite candidate authors to an existing proposal in Editorial Manager.


Video Guide: Inviting authors to a proposal in Editorial Manager

Authors select the "Correspondence" link for any submission; Reviewers and Editors select the 'History' link,. Users may also see all their own sent and received correspondence via the 'Update My Information' link.


How can I view past correspondence in Editorial Manager?

Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also change...

Video Guide: Submitting a LaTeX file in Editorial Manager

What is a co-submission?As an author, you are encouraged to publish a description of your research data, methods, or protocols related to your regular article as a co-submission article in Data in Brief or...

Co-submission to Data in Brief and MethodsX

This video provides instructions on how to use the Declaration Tool when submitting a manuscript in Editorial Manager. Elsevier's Declaration Tool quickly and easily helps authors create a comprehensive statement which is based on the ICMJE declaration standards. This statement can be uploaded as a Word document alongside your manuscript, and will appear in your published article.


Video Guide: Using the Declaration Tool in Editorial Manager

This guide details some scenarios and resolutions to LaTeX errors in the built PDF in EM.


How to identify and fix errors from Latex error codes in the built PDF?


 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: How to download and complete the LaTeX template





Transcript

Prefer reading? View the related article here.
 


	Frequently Asked Questions for Authors

	
	Q: What should I do if a reference is “not validated”?

	A: This can occur when the reference...

Reference checking in Editorial Manager

Video Guide: Adding co-authors to your submission in Editorial Manager


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language.

If you are unable...

Video Guide: Using the “Track your submission” service

This video provides an overview on how to initiate a proposal in Editorial Manager.


Video Guide: Initiating a proposal in Editorial Manager

Video Guide: How to withdraw or remove a submission as an author in Editorial Manager

Please Note: For Submission Fee related issues, please contact us via Chat - just enter your details on the chat form to start a session with one of our representatives. We appreciate you providing us...

How do I pay for my Submission Fee charge?

You can link or unlink your ORCID profile from your EM account by selecting Update My Information in EM. ORCID also allows you to unlink the connection from your ORCID profile.


How do I link or unlink my ORCID to my profile?

Files can be uploaded on the Attach Files page, using Browse or Drag and Drop. Each file needs to have a Type selected from a list defined by the journal, and may require additional details.


How do I upload and organize my submission files in Editorial Manager?

   
 
Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may...

Video Guide: Five essential submission tips for authors

We are committed to making every publishing experience with us as smooth and positive as possible. For some open access journals, we will start capturing the required billing information for the Article...

What are the new billing details requested in Editorial Manager?

After submitting your manuscript, your research data (as well as the rest of your submission) is unavailable to edit, until it's returned to you for revisions. At this point you'll be able to edit your...

Can I make changes to my dataset after submitting or publication?

Authors are encouraged to submit videos with their article, following the guidelines stated in the journal's Guide for Authors. The preferred format for online publication is mp4.


How do I include a video with my submission?


Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on please click on the gear icon at the bottom of the video player and select your preferred language.

If you are unable...

Video Guide: Identifying duplicate submissions in Editorial Manager


  
Cette vidéo donne un aperçu des principales tâches qu'un rédacteur doit accomplir dans le Editorial Manager. Il s'agit notamment de se connecter, de comprendre le menu principal de l'éditeur, de distribuer...

Video Guide: Editorial Manager editor training – French

During your submission in Editorial Manager under the section Publishing Options, you may encounter journals that require a Submission Fee charge, before you are able to successfully submit your manuscript. We recommend to always verify the Guide for Authors of the journal before submitting. 

Can I have a waiver or discount for my Submission Fee charge?

For some journals, the EM PDF builder will place a numbered line in the right margin. In some circumstances, this numbering could overlap with the text or have other formatting issues.


What can I do if line numbering displays incorrectly in my submission PDF?

Integrating ORCID with your EM account will reduce the change of duplicate accounts and mistaken identity. For many journals it will allow you to use ORCID to sign into EM.


Why should I integrate my Editorial Manager account with ORCiD?

What is a Submission Fee charge?

Automated Author Reminders send a daily batch of reminder emails based on defined parameters. These are usually managed by a single person for each journal to avoid conflicting or duplicate reminders.


How are Automated Author Reminders sent from Editorial Manager?

During your submission in Editorial Manager under the section Publishing Options, you may encounter journals that require a Submission Fee charge, before you are able to successfully submit your manuscript. We recommend to always verify the Guide for Authors of the journal before submitting.

What is the difference between submission fee charge and Article Publishing Charge (APC)?

Submission Fee is a requirement presented by the journal, and Authors must comply with their request to successfully submit to the chosen journals. You can always use our Journal Finder Search to indicate...

What are my options if I am unable to pay for my Submission Fee charge?





Transcript
 

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Video Guide: Uploading submission files in Editorial Manager

Will my Submission Fee charge be refunded to me if my paper has been rejected?

Depending on your location we offer Visa, Mastercard, American Express, JCB, UnionPay, Alipay and WeChat. You will be able to view the options available to you at the end of the page, during your payment...

What are the payments methods available for Submission Fee charge in Editorial Manager?

Video Guide: Manuscript submission with Xtract in Editorial Manager

Go to the Send Reminder Letters link on your Editor menu, and look for Invited Author Reminder Reports.


How can I send reminders to invited authors?

How do I receive my tax refund for my submission fee charge?

Will I receive a confirmation of payment for my Submission Fee charge?

How do I proceed to pay for my submission fee charge if I do not pay tax?

How can I correct the name or address provided to pay for my Submission Fee charge?


 

Please note: Subtitles are available in Spanish, French and Mandarin. To turn them on, please click on the gear icon at the bottom of the video player and select your preferred language. You may also...

Video Guide: Pending submissions warnings in Editorial Manager

While submitting your research data, if you face any error, it’s highly recommended to clear the cache and cookies of your browser. You can also try different browsers as the error might be due to browser...

What can I do if I encounter issues submitting my research data with my article?

How long should I wait if I haven’t received my invoice from Submission Fee charge payment confirmation?

If your article has an embargo period, this determines when it will be published. When an embargo period is placed on your article, it isn't published before a specific date and time.If you need to delay...

How do I request for an Embargo period?

How do I know if my chosen journal has a Submission Fee charge?

What can I do if a discount code error message is displayed while applying my discount code for Submission fee charge in Editorial Manager?


This 30-min webinar provides an overview of the various reporting options available to editors in Editorial Manager (EM) including: how to locate and run useful reports in EM and guidance on the scope...

Reporting options for editors in Editorial Manager (Oct 2022)

When will I receive my tax refund, or my partial Submission Fee agreed by the Journal?

Do I have to pay for Submission Fee Charge if I am submitting a Revision?

Watch this short video for an overview of the stepsDisclaimer: Please note that the information on this page relates only to journals which have transitioned to the new submission experience. If you would...

Author Guide to Editorial Manager’s new submission experience

Video Guide: How to request authorship changes in Editorial Manager

  This video guides authors on how to add funding information when submitting in Editorial Manager.Prefer reading? View the related article here.For more learning content please visit our Author Guide...

Video Guide: How to add funding information when submitting in Editorial Manager

  This video provides a brief overview on what Highlights are, how to format them, and how to include them with your submission in Editorial Manager.Prefer reading? View the related article here.For more...

Video Guide: How to include Highlights with your submission in Editorial Manager

  This video explains how to add your institution when submitting as an author in Editorial Manager.Prefer reading? View the related article here.For more learning content please visit our Author Guide...

Video Guide: How to add your institution when submitting as an author in Editorial Manager

Discover our step-by-step guide for publishing in an Elsevier journal

Submission instructions

For further assistance: