How do I change my personal information in Editorial Manager?
Last updated on December 11, 2024You can change your personal information by logging in to Editorial Manager and following the steps below. To change your personal information, you are required to have a local Editorial Manager account or you need to be able to login with your Elsevier account.
Each Journal on Editorial Manager has a separate user database, and so your changes will only affect the journal you are logged into.
How
Follow these steps to change your personal information:
If you need further assistance, please contact us for the quickest and easiest resolution to your question.
- Log in to Editorial Manager for any journal for which you have access.
- Select your own name at the top right of the navigation bar on any page, and then the 'Update my Information' link that appears.
- In the left sidebar is a button to view all correspondence that has been sent to you, or by you. Note that some journals may disable this function.
- The page is divided into sections as described below. Red text with * indicates mandatory information that must be completed before saving.
- Click 'Save and Proceed' at the bottom of the page to finish changing your personal information.
'Login Information' allows you to update your username or password, and select what role you will login as by default.
- The default username for pre-registered accounts is the primary email address, you may change it to any unique name without spaces.
- A link next to the password field explains the password requirements for that journal.
- Default login role selects which main menu you will see if you click "Enter" upon login, or select a role button that is not valid for your account. See more about roles in Editorial Manager.
'Personal Information' includes your name, contact information, etc.
- Preferred Name (nickname): if active for the journal, any name you enter here may be used as a greeting in emails sent to you. Otherwise, you will usually be addressed as "Title First Last" or "Title Last" depending on journal configuration.
E-mail address: the first address you enter must be unique for the journal, as it is used to recover your username and password. You may add additional addresses separated by semicolons, which will be copied on all corresponded.
An update action to the email address will trigger a notification to the old email address in case the change was not made by the account holder.
- You can also link to your ORICID ID here, and potentially other IDs as configured by your journal.
- 'Alternate Contact Information' allows you to enter temporary contact details, and a date range when they will be valid. This will redirect any communication sent to you during that period, but retain your default contact information for after that period. Note that emails from EM can contain links that allow direct login to your account, enter only email addresses that you control personally. See more about alternate contact details in Editorial Manager.
'Institution Related Information' allows you to enter your Institution, Department, etc.
- Institution: Most journals use Institution Name Normalization. As you type in an institution, suggestions will be made for known institution names . You may either select from the suggestions or continue typing to enter a different text.
- Email address: you can enter more than one email address separated by semi-colons (e.g., [email protected]; [email protected]). All listed addresses will receive the same emails from EM. The first email listed is your primary email to be used for password recovery and must be unique, no two accounts in one journal can have the same primary email. When adding additional emails, note that emails from EM can contain links that allow direct login to your account, enter only email addresses that you control personally.
- Country: the country list is defined by the ISO 3166 standard published by the International Organization for Standardization.
- Available as a Reviewer: selecting Yes indicates you are willing to review for the journal. Selecting No makes it more difficult (but not impossible) for an editor to find your account when searching for reviewers to invite.
'Areas of Interest or Expertise' includes links to select Personal Classifications or Personal Keywords , if these are enabled for the Journal. Some journals require a minimum number of Classifications and/or Keywords before you will be able to save your profile.
A journal may ask users to choose and rank personal classifications to describe areas of expertise. Personal classifications allow the publication to match submissions with subject-qualified Reviewers and Editors.
- Click the Select Personal Classifications button to open a pop-up window . The publication's configured list of classifications appear in the left box, and your chosen classifications appear on the right.
- Journals may display the list in an ordered hierarchy (with or without numbers) or may display the list alphabetically.
- Use the + and – controls to navigate through the hierarchy. Links at the bottom of the window allow 'Expand All' or 'Collapse All'.
- Search the terms by typing a word into the search field, and click the search button.
- Check the box next to a classification to choose it.
- Some journals restrict which classifications can be chosen, for example allowing only the lowest level classifications.
- Click the 'Add' button to copy the ticked classifications to your Selected Classifications list in the right box.
- When finished selecting, click one of the buttons at the bottom (which button depends on journal configuration).
- 'Submit' will save your changes and return you to the main Personal Information screen.
- Submit and Continue to Rankings will take you to another screen to add experience ranking (Low, Medium, High) for each classification term.
A journal may ask users to provide personal keywords to describe areas of expertise. Personal keywords allow the publication to match submissions with subject-qualified Reviewers and Editors.
The journal may require a minimum and/or maximum number of keywords.
- Click the Edit Personal Keywords button to open a pop-up window.
- Keywords appear in alphabetical order in the Edit Personal Keywords window .
- Enter a keyword in the New Keyword text box at the bottom and click 'Add''. Repeat as needed.
- A keyword may be a short phrase.
- Each keyword must be entered individually.
- You will be prevented from entering duplicate keywords
- Use the links to 'Edit' or 'Remove' a keyword.
- Click 'Close'' when done.
Additional Information Section
When first registering your account, the Additional Information section is on a separate page after you save your main account details. After that, it is at the bottom of your Update My Information page.
- 'Unavailable Dates'allows you to enter dates when you will not be available, so that Editors can take this into consideration when sending invitations. See How do I let a journal know I am temporarily unavailable using Editorial Manager?
- The Privacy Policy, and any custom questions defined by the journal appear here.
- Any terms or policies that you have already acknowledged will be a tickbox, that cannot be updated unless a new policy is implemented.
- Any terms or polices you have not yet acknowledged will need to be ticked before you can save changes.
- Any journal-defined question will be a tickbox that you can tick on or off. In this example , the question about Society membership is a journal-defined question.
Watch the following short videos to see how to add personal keywords and personal classifications to your Editorial Manager profile:
After completing these steps and saving your changes, your personal information is changed immediately for that journal.
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