How can I send reminders to invited authors?

When authors have been invited to submit either via the Proposal option, or the Solicit Commentary option, Editors may need to send reminders.

If there are no automated reminders defined for Invited Authors, then reminders can be sent manually by editors who have permission to send reminders, and who are either assigned to the Parent submission or proposal, or else have permission to view other editor's assignments.

How?

1. On the Editor Main Menu, scroll to the bottom to see if Send Reminder Letters appears.
• If yes, then click it and look for the Invited Author Reminder Reports .
• If the Send Reminder Letters link is missing, then you do not have permission.
2. Click Automated Invitation Author Reminder Report
• If it is missing, that means you do not have permission to manage automated reminders. Check with your Editorial Office or Journal Manager before proceeding, so that you are not conflicting with any automated reports.
• Scroll to the bottom and look at the Saved Automated Reminders list.
• You can see the type and frequency of reports listed.
• Note that each reminder must be defined to apply only to Proposals, or only to Commentaries.
• You can only edit a report you created personally.
3. When you are sure that you need to send manual reminders, return to the Send Reminder Letters menu and click on the type of reminder you want to send:

   Authors Invited – No Response

   Author Invitation Status Report

4. Click Submit to run the report.
5. All outstanding author invitations or agreed authors that meet your criteria are listed as in this screenshot .
• The Article type, Manuscript Title, and Handling Editor that appear are from the Proposal/Parent record.
6. To change a due date, click on Details under the manuscript number.
• Look for the Author(s) Invited to Respond section.
• If you have permission, you can edit the due dates here .
• To save your change, scroll down and click Save and Close at the bottom of the Details page.
7. Tick the Send Reminder box for any author you want to remind.
• Consider the date of last reminder when selecting authors, as well as the number of reminders already sent.
• All authors you select will be sent the same letter template.
8. Click the Send Reminders button after you are done selecting authors.
9. Select the letter to be sent and click either:
• Customize letters: to preview and potentially edit the reminder letters for individual authors.
• Send Reminders: To send the same letter to all selected authors without changes.
10. If you selected Customize Letters :
• Click the link next to each author you need to customize.
• Tick Do Not Remind to skip an author's reminder.
• After any customizations are done, click Send All Letters.