1. Locate the submission and click the Invite Reviewers action link.

   • If it does not appear, either you do not have permission or the current status does not allow.
2. Use any Search Type to bring up a list of candidates. See See How can I search for reviewers in EM?.
3. Tick the Prop box next to any reviewer you want added to the Proposed list.
4. Select the Proceed link when you have ticked all the candidates you want to list as Proposed.
5. In the Confirm Selections and send Letters screen.

   • Optionally enter notes next to each proposed reviewer, these will appear in the submission's Reviewer Selection Summary. The note can be updated later, but if you leave this blank, there is no way to add a note afterwards.
   • There is a tickbox Do not Use to skip a candidate, if you change your mind.
6. When ready, select the button Confirm selections and proceed.
7. These you ticked as Prop will appear on the Reviewer Selection summary in the Proposed reviewer list at the bottom.

Once added, reviewers remain on the Proposed Reviewers list of the submission until manually removed by an editor. The list remains through revisions as well.

1. Locate the submission and click the Invite Reviewers action link.

   • See How can I view and manage the pending Reviewers for a submission? for more information.
   • If it does not appear, either you do not have permission or the current status does not allow.
2. Scroll to the bottom and check for the section Proposed Reviewers.

   • If the section is not there it means you do not have permission to view them. Check with your Journal Manager or other Editorial Office contact whether Proposed Reviewers are enabled for the journal at all.
3. To update the list:

   • Click and drag the sort icons () at the left to change the order.
   • If available to you, click the trashcan icon () to remove a Proposed Reviewer. This affects only the Proposed list, if the same reviewer is already invited, agreed, etc, this will not change that status.

4. If available, click 'View' to read or edit the notes entered when the reviewer was proposed. See Screenshot.

   • If you delete the entire not txt and save, then the note will be gone permanently and the View link will disappear.
   • If no note was added when the reviewer was first Proposed, or if it was removed, then the only way to add one is to first remove the person from the proposed list, and then re-add them with the desired note.
5. If you have permission to invite and/or set alternates, an Invite checkbox appears on the right of each row (unless that person is already currently listed under Invited Reviewers or Alternate Reviewers).
6. When you select this checkbox for one or more proposed reviewers, the ‘Select Proposed Reviewers’ button on the bottom right of the screen becomes available for you to click to proceed.
7. Select the Inv or Alt tickbox as needed for any remaining proposed reviewers, then use the ‘Select Proposed Reviewers’ button at the bottom.

   • There are separate permissions for Invite and Alternate, you may be missing either box if you do not have that permission.
8. In the Confirm Selections and Customize Letters screen :

   • You may select a different letter or Customize for any reviewer. Letters for Alternates can be customized now, or later from the Reviewer Selection Summary before they are promoted.
   • If the Days to Review is editable, make any adjustment you need. Reviewer due dates can also be changed later from the Manuscript Details screen if you have permission, see How can I view or change a Reviewer Due Date in Editorial Manager?
9. Select Confirm Selections and Proceed when done.

   • The invitations will be sent and/or alternates set.
   • The reviewers remain on the Proposed list unless removed manually.

Proposed reviewers are a list of pre-searched reviewers, ready to be either invited or set as Alternate at any time.

• Nothing will happen automatically with proposed reviewers, an editor must manually select from this list to Invite or set as Alternate.
• Notes can be added next to the reviewers in the proposed list.
• Proposed reviewers remain on the list until removed manually, even through revisions.

Alternate reviewers are queued either under a linked invited reviewer, or for the submission as a whole.

• The invitation letter and days to review can be adjusted while listed as an Alternate, and will be sent when the Alternate is Promoted either automatically or manually.
• Alternate reviewers are not carried over into later revisions, only Completed and Proposed reviewers will keep their relationship after revision.
• See How can I use Alternate Reviewers in Editorial Manager? for more details.

To work with Proposed Reviewers, an editor needs access to view the submission, and the submission needs to be With Editor, Under Review, or Required Reviews complete. What the editor can do depends on their permissions:

• To add proposed reviewers to a submission, editors must have permission to Propose Reviewers
• To invite proposed reviewers, editors must have permission both to View Proposed Reviewers and Invite Reviewers.
• To set proposed reviewers as alternates, editors must have permission both to View Proposed Reviewers and Set Alternates.
• To remove proposed reviewers, editors must have permission both to View and Remove proposed reviewers.

In all these cases, the Editor must have permission to view the submission to reach the Reviewer Selection Summary in the first place. Some editors may be limited to view only their own assignments.

• For a supporting editor role such as Managing Editor or Editorial Assistant to do a preliminary search for reviewers and save the results. The assigned Editor can then decide whether to invite any of the proposed list.
• To list more potential reviewers found while searching that you do not expect to need but would like to have readily available in case they are needed.
• To keep notes for each potential reviewer of the submission.

  • While notes can be added to a person or a submission, Proposed Reviewers can have a note that is relevant only to that combination of person and submission.
  • These notes are visible in the Reviewer Selection Summary without need to open the submission or reviewer details. See Screenshot.
  • Proposed Reviewer Notes can be edited from the Reviewer Selection Summary.
  • It is not possible to add a note after the reviewer is already listed as Proposed.