How do I email, print, share, download, export, or cite documents?
Last updated on September 09, 2025
The Engineering Village pages that provide access to these features are the Search results pages, Selected records results pages, the Record page, and the Saved folders page.
How
Select a relevant section below to learn more about these features:
There are two methods to email documents:
- Click Share or the share icon from the Record page.
Send email document(s) from the Document results list
- Perform a Quick or Expert search.
- From the Document results list, click the checkbox(es) of the records(s) you want to send via email.
- Click the email icon. The ‘Email record(s)’ form opens.
- From the dropdown menu, select one of the following output formats:
- Citation
- Abstract
- Detailed record
- From the ‘Your email:’ field, enter your email address.
- From the ‘Share with:’ field, enter the email address(es), separated by commas, for the email recipient(s) of this document.
- Enter a Subject.
- Enter a Message.
- Click ‘Send Email.’ The ‘Email record(s)’ notification form opens, confirming that your email message was successfully sent.
Note: All fields displayed with an asterisk must be completed before sending the document via email.
Send email document(s) from the Selected records results list
- Perform a Quick or Expert search.
- From the Document results list, click the checkbox(es) of the document(s) you want to transfer to the ‘Selected records’ page.
- At the top of the Engineering Village page, click ‘More.’ The ‘More’ dropdown menu opens.
- Click ‘Selected records.’ The ‘Selected records’ page opens.
- From the dropdown menu, select one of the following outputs:
- Citation format
- Abstract format
- Detailed format
- Click the email icon. The ‘Email record(s)’ window opens with the output format you selected as the default.
- From the dropdown menu, you may change the output format if desired.
- From the ‘Share with:’ field, enter the email address(es), separated by commas, for this document's email recipient(s).
- Enter a Subject.
- Enter a Message.
- Click ‘Send Email.’ The ‘Email record(s)’ notification form opens, confirming that your email containing all the documents on your Selected records list was successfully sent.
Note: All fields displayed with an asterisk must be completed before sending the document via email.
Send email document(s) from the Saved folders results list
- Click ‘More’ at the top of the Engineering Village page and scroll down to ‘Folders.’
- Click ‘Folders.’ The ‘Folders’ page opens.
- From the ‘View’ column on the ‘Folders’ page, click the ‘Records’ link to see the saved documents in your selected folder. The folder page you selected opens.
- From the dropdown menu, select one of the following outputs:
- Citation format
- Abstract format
- Detailed format
- Click the email icon. The ‘Email record(s)’ window opens with the output format you selected as the default.
- From the dropdown menu, you may change the output format if desired.
- From the ‘Your email:’ field, enter your email address.
- In the ‘Share with:’ field, enter the email address(es), separated by commas, for this document's email recipient(s).
- Enter a Subject.
- Enter a Message.
- Click ‘Send Email.’ An ‘Email record(s)’ notification form opens, confirming that your email message containing all the documents from your saved folder was successfully sent.
Note: All fields displayed with an asterisk must be completed before sending the document via email.
Send email document from the Record page
- Perform a Quick or Expert search.
- From the Document results list, click a document's title open the record page.
- Click ‘Share’ or the share icon. The ‘Share this record’ window opens.
- Click ‘Email.’ The ‘Share this record’ form expands with additional boxes.
- From the ‘Your email’ box, enter your email address.
- From the ‘Share with’ box, enter the email address(es), separated by commas, for this record's email recipient(s).
- The ‘Subject’ box will be prepopulated with text that you may retain or edit.
- The email message will not be sent without a minimum of at least one character in this box.
- The ‘Message’ box will be prepopulated with the document title. You may retain, edit, or remove this text.
You may print documents by clicking the printer icon from any of the following four sources within Engineering Village:
- Document results list
- Selected records results list
- Folders results list
- Record page view
Print document(s) from the Document results list
- Perform a Quick or Expert search.
- From the Document results list, click the checkbox(es) of the document(s) you want to print.
- Click the printer icon. The ‘Print record(s)’ form opens and displays your selected document(s).
- From the dropdown menu, select one of the following outputs for printing your documents:
- Citation
- Abstract
- Detailed record
- Click ‘Print.’ A print dialog screen opens.
- Follow the print dialog screen instructions for printing your document(s).
Print document(s) from the Selected records results list
- Perform a Quick or Expert search.
- From the Document results list, click the checkbox(es) of the document(s) you want to transfer to the ‘Selected records’ page.
- At the top of the Engineering Village page, click ‘More.’ The ‘More’ dropdown menu opens.
- Click ‘Selected records.’ The ‘Selected record’ page opens.
- From the dropdown menu, select one of the following outputs:
- Citation format
- Abstract format
- Detailed format
- Click the printer icon. The ‘Print record(s)’ window opens with the output format you selected as the default.
- From the dropdown menu, you may change the output format if desired.
- Click ‘Print.’ A print dialog screen opens.
- Follow the print dialog screen instructions for printing your document(s).
Print document(s) from the Saved folders results list
- Click ‘More’ at the top of the Engineering Village page and scroll down to ‘Folders.’
- Click ‘Folders.’ The ‘Folders’ page opens.
- From the ‘View’ column on the ‘Folders’ page, click the ‘Records’ link to see the saved documents in your selected folder. The folder page you selected opens.
- From the dropdown menu, select one of the following outputs for printing your documents:
- Citation format
- Abstract format
- Detailed format
- Click the printer icon. The ‘Print record(s)’ window opens with the output format you selected as the default.
- From the dropdown menu, you may change the output format if desired.
- Click ‘Print.’ A print dialog screen opens.
- Follow the print dialog screen instructions for printing your document(s).
Print document(s) from the Record page
- Perform a Quick or Expert search.
- From the Document results list, click a document's title to open the record page.
- Click ‘Printer’ or the printer icon. The ‘Record’ page opens and displays a print preview of the document.
- Follow the print dialog screen instructions for printing your document(s).
Share Engineering Village documents with others via email, blogs, or websites. The ‘Share’ link is available from the Record page.
Listed below are the ways you can share documents:
Share permanent link
- Perform a Quick or Expert search.
- On the Document results list, click a document's title to open the record page.
- Click ‘Share’ or the share icon. The ‘Share this record’ window opens.
- Click ‘Permanent link.’ The URL link for this document appears in the box.
- Click ‘Copy to clipboard’ to copy the URL. The button text changes to ‘Copied to clipboard’ to confirm that the URL was copied.
- Paste this URL link into your documentation for your own reference or for sharing with others (e.g., via email).
Share email document
- Perform a Quick or Expert search.
- From the Document results list, click a document's title to open the record page.
- Click ‘Share’ or the share icon. The ‘Share this record’ window opens.
- Click ‘Email.’ The ‘Share this record’ form expands with additional boxes.
- From the ‘Your email’ box, enter your email address.
- From the ‘Share with’ box, enter the email address(es), separated by commas, for the email recipient(s) of this record.
- The ‘Subject’ box will be prepopulated with text that you may retain or edit.
- The email message will not be sent without a minimum of at least one character in this box.
- The ‘Message’ box will be prepopulated with the document title. You may retain, edit, or remove this text.
- Click ‘Send email.’ An ‘email successfully sent’ message displays at the bottom of the ‘Share this record’ window confiming that your email message was successfully sent.
You may download documents by clicking the download icon (to access the one-click download feature) or the down arrow located to the right of the download icon from any of the following three sources within Engineering Village:
- Document results list
- Selected records results list
- Folders results list
Download document(s) from the Document results list
- Perform a Quick or Expert search.
- From the Document results list, click the checkbox(es) of the document(s) you want to download.
- Click the download icon or the down arrow to the right of download icon. Depending upon your current download preferences, your document(s) will be downloaded.
Download document(s) from the Selected records results list
- Perform a Quick or Expert search.
- From the Document results list, click the checkbox(es) of the document(s) you want to transfer to the ‘Selected records’ page.
- At the top of the Engineering Village page, click ‘More.’ The ‘More’ dropdown menu opens.
- Click ‘Selected records.’ The ‘Selected records’ page opens.
- Click the download icon or the down arrow to the right of download icon. Depending upon your current download preferences, your document(s) will be downloaded.
Download document(s) from the Saved folders results list
- Click ‘More’ at the top of the Engineering Village page and scroll down to ‘Folders.’
- Click ‘Folders.’ The ‘Folders’ page opens.
- From the ‘View’ column on the ‘Folders’ page, click the ‘Records’ link to see the saved documents in your selected folder. The folder page you selected opens.
- Click the download icon or the down arrow to the right of download icon. Depending upon your current download preferences, your document(s) will be downloaded.
Set your ‘one-click’ download preference for your search session.
From the Document results list, click the down arrow located to the right of the download icon above the search results. The ‘Download record(s)’ form opens.
Note: See the Download tab if you would like to create or update your default download preferences. You must have created an account and be signed into Engineering Village to use this option.
Referring to the chart below, select your download settings for this session.
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|
|---|---|
Select a download location | Use the ‘Location’ column to select a download location from where the files will be saved. Notes:
|
Select a download format | Use the ‘Format’ column to select the format for all records downloaded from Engineering Village. Notes:
|
Select a download output | Use the ‘Output’ column to select the output of the records downloaded from Engineering Village.
|
Edit File name prefix | Use ‘File name prefix’ to create a customized name for all files downloaded from Engineering Village. Note: ‘Engineering Village’ is the default prefix for all file names. You may either keep this default text or replace this text as described in the steps below.
|
Remove Selected records | Use the ‘Selected records’ checkbox to remove all selected records from your ‘Selected records’ page immediately after saving them to your PC.
|
Save to My Preferences | Use the ‘Save to My preferences’ checkbox to save all your download selections on the ‘Download record(s)’ form.
|
You may export a document from the record page into various formats and save it to your computer, Google Drive, or Dropbox.
- Perform a Quick or Expert search.
- From the Document results list, click a document's title to open the record page.
- Click ‘Export’ or the export (download) icon. The ‘Export this record’ window opens.
- Select an export format from the following options by clicking one of the radio buttons:
- PDF
- RTF
- CSV
- TXT
- Excel®
- BibTeX
- EndNote
- Save this selected format to one of the following locations by clicking one of the radio buttons:
- My computer
- Google Drive
- Dropbox
- Click ‘Export.’ The document is exported in the format and the location you selected.
Additional export information
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|---|---|
If you have difficulty using ‘Save to Google Drive’ | ‘Save to Google Drive’ supports the following web browsers:
You may need to review your browser settings to use this feature. |
‘Save to Dropbox’ may not work in all browsers | ‘Save to Dropbox’ supports the following web browsers:
You may need to review your browser settings to use this feature. |
Sign in to Google | If you are not signed into your Google account, you will be prompted to sign in once you click the Google ‘Save’ icon. |
Sign in to Dropbox | If you are not signed into your Dropbox account, you will be prompted to sign in once you click the Dropbox ‘Save’ icon. |
You can cite a document from the Record page and place it into various reference formats.
- Perform a Quick or Expert search.
- From the Document results list, click a document's title to open the record page.
- Click ‘Cite’ or the double quotation marks icon at the top of the Record page. The ‘Cite this record’ window opens.
- Select the reference format that you would like to use to cite this document from the following options:
- Add to Mendeley
- EndNote (.ris)
- BibTeX (.bib)
- APA 7th edition
- Follow the on-screen prompts to cite this document using the preferred format.
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