Saving documents to folders allows you to work with them further without having to search for the documents again. You can create a maximum of 10 folders with each containing a maximum of 100 documents.
You can save documents to folders from three places in Engineering Village:
Note: You must create an Engineering Village account and sign in to save documents to a folder.
From the Search results page:
- Select the checkboxes of documents you want to save (or select the check box next to the page arrow down key above the results to select all documents on the current page).
- Click the down arrow to the right of the download icon or the down arrow to the right of the open folder icon, depending upon the download icon that is presented to you. The ‘Download record(s)’ pop-up window opens.
Note: The download icon you see depends on whether you have previously set your default download preferences,opens in new tab/window or changed download settings during the current search session. If you have not downloaded any records before, the download icon is presented to you. You may change your download setting preference for this session by clicking the down arrow next to the download icon. This option will remain in effect throughout your search session unless you change to a different download setting.
- From the ‘Location’ column, select the ‘Your Folder(s)’ radio button.
- Click ‘Download record(s).’ The ‘View/Update Folder(s)’ pop-up window opens.
- From the ‘Create a folder’ row, enter a name for the new folder.
- If there is no ‘Create a folder’ row, then you have already created 10 (maximum) folders.
- Deleteopens in new tab/window a folder so that you can create a new folder for saving the document(s).
- Alternately, you can save the document(s) to an existing folder. Refer to the next section for further details.
- Click ‘Create.’ A confirmation for the creation of the new folder and the saved documents displays at the top of the page.
- If you would like to view the contents of this folder, click the linked name of the folder in the confirmation message. All the saved records in this folder appear below the confirmation message.
- Click ‘X’ to close the pop-up confirmation message. The folder results page remains on the screen.
- Select the checkboxes of documents you want to save (or select the check box next to the page arrow down key above the results to select all documents on the current page).
- Click the open folder icon. The ‘View/Update Folders’ pop-up opens.
- If the open folder icon is not presented to you, click the down arrow to the right of the download icon. The ‘Download record(s)’ pop-up opens.
- From the ‘Location’ column, select the ‘Your Folder(s)’ radio button.
- Click ‘Download record(s).’ The ‘View/Update Folders’ pop-up opens.
Note: The download icon you see depends on whether you have previously set your default download preferencesopens in new tab/window or changed download settings during the current search session. If you have not downloaded any records before, the download icon is presented to you. You may change your download setting preference for this session by clicking the down arrow next to the download icon. This option will remain in effect throughout your search session unless you change to a different download setting.
- From the ‘My existing folders’ row, click the down arrow to view the available folder names from the dropdown.
- Hover over the name of the folder that you want to use to save the documents.
Note: Instead of saving documents to an existing folder, you may create a new folder by following the steps outlined in the previous section.
- Click ‘Save.’ A confirmation of saving the documents, along with the name of the existing folder to which they were saved, appears at the top of the page.
- If you would like to view the contents of this folder, click the linked name of the folder in the confirmation message. All the saved records in this folder appear below the confirmation message.
- Click ‘X’ to close the pop-up confirmation message. The folder results page remains on the screen.
From the Selected records page:
- At the top of any page in Engineering Village, click ‘Selected records.’ The total number of selected records displays next to the Selected records link. The ‘Selected records’ page opens.
- Click the down arrow to the right of the download icon or the down arrow to the right of the open folder icon, depending upon the download icon that is presented to you. The ‘Download record(s)’ pop-up opens.
- From the ‘Location’ column, select the ‘Your Folder(s)’ radio button.
- Click ‘Download record(s).’ The ‘View/Update Folders’ pop-up opens.
Note: The download icon you see depends on whether you have previously set your default download preferencesopens in new tab/window or have changed download settings during the current search session. If you have not downloaded any records before, the download icon will appear. You may change your download setting preference for this session by clicking the down arrow next to the download icon. This option will remain in effect throughout your search session unless you change to a different download setting.
- From the ‘Create a folder’ row, enter a name for the new folder.
- If there is no ‘Create a folder’ row, then you have already created 10 (maximum) folders.
- Deleteopens in new tab/window a folder so that you can create a new folder for saving the document(s).
- Alternately, you can save the document(s) to an existing folder. Refer to the next section for further details.
- Click ‘Create.’ A confirmation for the creation of the new folder and the saved documents displays at the top of the page.
- If you would like to view the contents of this folder, click the linked name of the folder in the confirmation message. All the saved records contained on the ‘Selected records’ page display beneath the confirmation message.
- Click ‘X’ to close the pop-up confirmation message. The ‘Selected records’ page remains on the screen.
- At the top of any page in Engineering Village, click ‘Selected records.’ The total number of selected records displays next to the Selected records link. The ‘Selected records’ page opens.
- Click the open folder icon. The ‘View/Update Folders’ pop-up opens.
- If the open folder icon isn't present for you, click the down arrow to the right of the download icon. The Download record(s) pop-up opens.
- From the ‘Location’ column, select the ‘Your Folder(s)’ radio button.
- Click ‘Download record(s).’ The ‘View/Update Folders’ pop-up opens.
Note: The download icon you see depends on whether you have previously set your default download preferencesopens in new tab/window or have changed download settings during the current search session. If you have not downloaded any records before, the download icon is presented to you. You may change your download setting preference for this session by clicking the down arrow next to the download icon. This option will remain in effect throughout your search session unless you change to another download setting.
- From the ‘My existing folders’ row, click the down arrow to view the available folder names from the drop-down.
- Hover over the name of the folder that you want to use to save the documents.
Note: Instead of saving documents to an existing folder, you may create a new folder by following the steps outlined in the previous section.
- Click ‘Save.’ A confirmation of saving the documents, along with the name of the existing folder to which they were saved, appears at the top of the page.
- If you would like to view the contents of this folder, click the linked name of the folder in the confirmation message. All the saved records contained on the ‘Selected records’ page display beneath the confirmation message.
- Click ‘X’ to close the pop-up confirmation message. The ‘Selected records’ page remains on the screen.
From the Record page:
- From the top of the Record page, click ‘Folder’ or the Folder icon. The ‘Save to folder’ page opens.
- From the ‘Create a new folder’ row, enter a name for the new folder.
- If there is no ‘Create a new folder’ row, then you have already created 10 (maximum) folders.
- Deleteopens in new tab/window a folder so that you can create a new folder for saving the document(s).
- Alternately, you can save the document(s) to an existing folder. Refer to the next section for further details.
- Click ‘Create.’ A confirmation of the creation of the new folder and the saved document within it appears at the top of the page.
- If you would like to view the document that you just saved to this new folder, click the linked name of the folder in the confirmation message. The folder's content page opens and displays the document you just saved.
- If you do not want to view the contents of this folder, click ‘X’ to close the pop-up confirmation message.
- From the top of the record page, click ‘Folder’ or the folder icon. The ‘Save to folder’ page opens.
- From the ‘Add to my existing folder’ row, click the down arrow icon to open the list of folders that you have already created. The list of folders opens with the total number of documents in each folder listed in parentheses beside each folder's name.
- Click the name of the folder where you want to save the document.
Note: Instead of saving documents to an existing folder, you may create a new folder by following the steps outlined in the previous section.
- Click ‘Save.’ A confirmation of your saved document, along with the folder name, appears at the top of the page.
- If you would like to view the contents of this folder, click the linked name of the folder in the confirmation message. The folder's contents page opens and displays all the saved documents contained in this folder.
- If you do not want to view the contents of this folder, click ‘X’ to close the pop-up confirmation message.
Note: Refer to ‘How do I create and manage folders?’opens in new tab/window for further information about using folders.
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