How can I request MARC records?
Last updated on November 10, 2023
Elsevier provides MARC records created and delivered by OCLC® for purchased books. MARC records are available at no charge for all books on ScienceDirect. Please note that Elsevier does not provide MARC records for ScienceDirect journals.
To receive MARC records, you must complete a one-time setup process to enable data exchange and MARC delivery via the OCLC WorldShare Collection Manager system. Once the setup is complete, your WorldCat library knowledge base will be constantly updated with holdings data from ScienceDirect, and you will receive MARC deliveries (new, update, and delete records) automatically as your ScienceDirect holdings change. Your catalog will always match your ScienceDirect subscription without the need to place MARC orders for each book purchase or collection.
Do you still want to use email method as the delivery method for your MARC Records?
For delivery of MARC records, please reach out to your sales contact or send a request to this address: [email protected]. Please be aware that email delivery of MARC records can take 1-3 weeks.
Step 1: Requesting access with OCLC
Request access to the WorldShare Collection Manager using this OCLC request form.
After submitting the registration form:
- It will take about 10 business days to set up an account.
- You will receive an email from OCLC with the following information:
- Your username
- Your password
- Your institution's basic 'admin' authorisation
- The OCLC WorldShare Collection Manager Quick Start Guide
Step 2: Create an institutional data exchange token
- Log in to the Admin Tool.
- Select your department from the list of Groups within account on the left.
- Scroll down and select ‘Trusted Partners'.
- Find your service provider in the 'Electronic Holdings' section of the page.
- If no token is displayed for your provider, create a token by selecting the 'Create Token' checkbox.
- Click 'Save'.
After following these steps, a confirmation message displays, and the token is created and displays.
Please note: You should check whether your service provider has more detailed steps that you should follow by clicking 
'More info'.
Step 3: Contact OCLC
Contact your regional OCLC support team by email. Copy the template below:
Subject: Enable Data Exchange for ScienceDirect MARC Records
Dear OCLC Support,
Please configure feeds of our Elsevier ScienceDirect holdings data to WorldCat knowledge base for [your institution's name].
Elsevier ScienceDirect institutional token: [the OCLC data exchange token you created in the first step]
Elsevier ScienceDirect customer number: [your ScienceDirect customer number from the first step]
OCLC Library Symbol: [from your OCLC Collection Manager profile]
Please configure feeds of our Elsevier ScienceDirect holdings data to WorldCat knowledge base for [your institution's name].
Elsevier ScienceDirect institutional token: [the OCLC data exchange token you created in the first step]
Elsevier ScienceDirect customer number: [your ScienceDirect customer number from the first step]
OCLC Library Symbol: [from your OCLC Collection Manager profile]
Step 4: Download MARC records
Within 10 working days, OCLC will send an email confirming that the holding feeds for your institution have been configured.
Once you have received the email, log in to your Collection Manager account and set the MARC editing options, delivery preferences and collections. Step-by-step instructions are available in our OCLC WorldShare Collection Manager quick start guide.
After configuring your delivery options you can check for available MARC records. Please be aware that OCLC updates holdings records weekly. If you do not immediately see the records you expect, please allow 5 business days for the MARC records to appear in your holdings.
Support for existing MARC records and OCLC accounts is managed by the OCLC support team. The following pages contain more information for troubleshooting, and contact details:
Please be aware: The OCLC support teams are not managed by Elsevier, and resolution times will vary based on the complexity of your request.
Find out if you have an account in one of the following ways:
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